Last updated 10 April 2024
What personal information do we collect about you?
If you apply for a vacancy with Creative Scotland or Screen Scotland we may process the following personal information:
- name, email address, postal address and telephone number;
- details of your qualifications, skills, experience and employment history;
- information about your current level of remuneration, including benefit entitlements;
- whether or not you have a disability for which CS needs to make reasonable adjustments during the recruitment process; and
- information about your entitlement to work in the UK.
What are our purposes for processing your personal information?
Creative Scotland will use your personal information, and any supporting information that you provide, as part of the recruitment process to fully assess your application.
Creative Scotland will use this to make decisions on whether to invite you to an interview and make you an offer of employment to you.
Creative Scotland will not share your personal information with third parties, unless your application for employment is successful and Creative Scotland makes an offer of employment to you. As part of this, we will then share your personal information with your former employers to obtain references about you.
What is our legal basis for handling and using your personal information?
Legitimate Interest(s) – a legitimate interest is when we, or a third party on our behalf, has a business or commercial reason to use your information, so long as this is not overridden by your own rights and interests. These interests cover a number of aspects of our business operations, including:
- Information, system, network and cyber security purposes, including the monitoring and protection of our IT systems;
- System development and enhancement;
- Record management arrangements;
- Processing personal information received / obtained from a third party source e.g. mailing list information; and
- Ensuring we are able to keep up to date with our contacts and their requirements including, where relevant, developments in their organisations.
Legal Obligation – processing is necessary for compliance with a legal obligation - to comply with a common law or statutory obligation e.g. to check a successful applicant's eligibility to work in the UK before employment starts.
How long will we keep your personal information?
If your application is successful and you accept an offer of employment made to you by Creative Scotland, then we will retain your application (including any supporting information) for the length of time of your employment with Creative Scotland plus a further period of 6 years. Following the expiry of this timescale, the said information will be disposed of securely.
Creative Scotland will retain an unsuccessful, withdrawn or ineligible application (including any supporting information) for a period of 6 months after the end of the recruitment process. Following the expiry of this timescale, the said information will be disposed of securely.