All other project access costs should be included within your main Project Budget.
This can include the costs for making your activity accessible to audiences, participants and artists, and costs related to childcare and other caring responsibilities where you are unlikely to be able to undertake the planned activities without this support.
Project Access Costs - Examples of Access Costs
The following list is not exhaustive but covers some of the common access costs applicants include in their budgets.
Eligible Costs
These access costs are also eligible, however should be included in your project budget and not as a personal access cost.
Assistive Technology for participants, interns, volunteers or others working on your project
Childcare Costs
Communications
Costs for creating accessible materials (e.g., Braille, large print) for participants needing them.
Mental Health Support - Direct Connection to Project Participation
If mental health support is essential for an identified individual or group to overcome barriers to participation in the project.
Mental Health Support - Temporary Support During Project Activities
If an individual or group requires short-term mental health support specifically related to the project's demands, such as working with challenging or personally affecting themes.
Support Worker Costs
Fees for support worker/s to assist disabled people participating or engaging with the project.
Training and Awareness Programme
Costs related to training staff or volunteers in accessibility practices or awareness to better accommodate participants.
Translation and Interpretation Services
Costs for sign language interpreters or document translation services to ensure participation from diverse audiences.
Travel Costs for Access
Travel expenses for applicants and or/participants who may need to consider personal safety rather than disability. Travel expenses for participants, such as disabled people, people without easy access to transport, children and young people.
Costs that are not eligible
These costs are not eligible as access costs, but some can be considered under general project expenditure.
Communications
Costs for marketing materials that do not specifically address access needs.
General Office Supplies
Standard office supplies (e.g. paper, pens) unless they are specifically required to accommodate access needs. Materials can be included in your project budget as general project expenditure.
General Training Costs
Costs for general professional development training that is not directly related to accessibility or inclusion should be included in your project budget as general project expenditure.
Home Office Setup
General home office setup costs not directly tied to access needs (e.g., desk, chair) unless they relate to a specific accessibility requirement. Home office equipment can be reflected in fees and be claimed through tax returns.
Long-Term Childcare Costs
Contributions to ongoing childcare costs that are already in place and that do not directly relate to specific project activities or skills development. Fees should be set at a level that allows those working on the project to meet their childcare cost requirements.
Mental Health Support - General Long-Term Mental Health Support
Ongoing therapy or mental health support that is not specifically tied to project participation or development activities. These costs are generally seen as personal health expenses.
Mental Health Support - Costs Covered by Insurance
If the therapy, counselling or mental health support is covered by health insurance or other funding sources, it may not be eligible to be claimed as access costs.
Mental Health Support - Preventive or Maintenance Support
Routine therapy or counselling sessions that are part of a regular mental health maintenance plan and not directly linked to enabling participation in a specific project.
